Events organizing services

We do the organizing and you enjoy the event!

1. How we do it
   
   We are here to create an event and make a gathering run smoothly whether it is a small seminar or a large gala, trade show…
   After conducting in-depth research we create the concept of the event and choose the suppliers that best match your needs. We then negotiate favorable contracts with each supplier. Because we represent a broad client base, we have excellent leverage at these negotiation sessions that typically translates into increased savings for your organization. This fact along with our combined knowledge, experience and commitment, enables us to provide you with the highest level of services.
   
   And you can avoid:
   • The frustration through careful planning.
   • The follow up with the concerned people (suppliers, artists, press…)
   • The pressure of the execution of the project.
   
   You just enjoy the results: SUCCESS
   
   We do:
   • Define the concept of the event.
   • Develop the event theme and concept, plan, budget and schedule.
   • Advise on choice of the venue, selection and contract for a facility.
   • SWOT analysis (Strengths, Weaknesses, Opportunities and Threats)
   • Initiate contact and follow up with companies on sponsoring prospects
     • Prepare sponsor prospectus and letter of solicitation Negotiate and finalize agreements.
     • Collect due payments.
   • Exhibit set-up:
     • Charting of exhibit floor plan.
     • Allocation of stands to exhibitors.
     • Mantling and dismantling of exhibit stands.
   • Secretarial Services
     • Outgoing correspondence with speakers and other guests.
     • Pre-registration of delegates and production of relevant lists
     • On-site computerized registration system.
   • Design, printing and distribution of all print materials - brochures, posters, scientific booklet, invitation cards (opening ceremony, special dinners, lunches), certificates, personalized badges…
   • Planning of special functions and entertainment activities (opening ceremony cocktail, gala dinner…)
   • Recommend appropriate food and beverage menus, research and schedule the qualified expert caterer.
   • Select/Contract specific vendors to supply tents, tables, podium…
   • Research/recommend a theme for the event design and decor (flowers, candles.), costumes and ambiance (music and entertainment)
   • Technical support: installation of audiovisual systems (slide projectors, overhead projectors, screens, sound system, video projector..) and technical staff supervision
   • Travel and accommodation.
     • Hospitality services & transfer arrangements (groups and individuals) - to/from hotel, congress venue and airport.
     • Hotel bookings and arrangement of all-inclusive packages (lodging, transfers and optional tours).
     • Air travel reservations and issuance of tickets.
   • Advise on public relations activities: press conference, press release…
   • VIP services, security, meeting gifts, panels, flags, and formal invitations.
   • Provide awards, gifts and promotional items.
   • Select skilled photographers.
   • Hire specialty staff, such as professional hostesses, security guards and others as needed.
   • Promote and manage the event, if appropriate, adverse production of marketing materials, advertising, brochures, signs, press releases, press conference, name tags, and invitations.
   • Schedule activities/venues for on-site and off-site attendance.
   • Evaluation of the services.
   
   We therefore help you to save:
   • Time.
   • Money.
   • Stress.
2. Customized services
   
   We offer a full range of meeting, event and trade show planning services to businesses and associations.Creating exceptional events is a Lebanon Roots signature, and provides customized services to a broad range of companies and organizations.

   

   Our programs include:
   • Global, national, or local sales and marketing meetings.
   • Meetings, conventions and training conferences, workshops/symposiums/debates.
   • Trade show coordination.
   • Annual meetings of the board of directors, stockholders.
   • Annual review
   • Grand opening and dedication ceremonies.
   • Product launches and customer/ pubic relations programs.
   • Customers appreciation programs.
   • Theme parties.
   • Black-tie galas.
   • Company anniversaries/ corporate anniversary celebrations.
   • Weddings.
   • Holiday functions.
   • Employee picnics and incentives.
   • VIP receptions.
   • Sports and cultural events.
   • Avrt exhibition and museum receptions.
   • Theatre, stage productions, concerts and festivals.
3. Different types of events for different types of communication:
   • Internal communication:
     The strength of a company lies in its personnel: to motivate, to stimulate to bring together by means of the creation of a sense of belonging these are some of the objectives of Lebanon roots. By launching from nothing a stimulation campaign from the developing of a theme to the delivery of the event, Lebanon Roots ensure internal unity reinforces the fighting spirit of the sales team; create a new oneness and a solid partnership within the group.
     Themed events, conventions, professional trips… are all organized according to the target in a spirit of logic and creative research.
   • The marketing: « Below the line »
     A below the line marketing offers a business solution to launch a product, increase your sales…
     We provide a strategic, creative and account handling resource for all aspects of below the line marketing.
     We can help you to take part in an event already settled or create a new one. An event carry a message, easily passed.
   • Business sponsorship communication:
     To play a full part in professional business communication, sponsorship requires specific abilities and knowledge. We constitute a unique framework for meetings and exchange as well as a platform for observing business sponsorship nationally and internationally.